THE
INTERNATIONAL ASSOCIATION OF LIONS CLUBS CONSTITUTION AND BY-LAWS OF DISTRICT
5M-13
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CONTENTS
- CONSTITUTION
Article
I
Name
-------------------------------------------
2
Article
II
Object -------------------------------------------
2
Article
III
Membership --------------------------------------
2
Article
IV
District Organization ---------------------------
3
Article
V
Finances
-----------------------------------------
5
Article
VI
District Convention ----------------------------- 7
Article
VII
District Convention Fund ---------------------
8
Article
VIII
Amendments
--------------------------------
9
BY-LAWS
Article
I
District Nominations & Elections -----------10
Article
II
Duties --------------------------------------------11
Article
III
Committees ----------------------------------
14
Article IV
Rules for Convention Procedure -------------14
Article
V
Nomination & Endorsement for International
Director & Third Vice President
-----------15
Article
VI
Fiscal Year ------------------------------------16
Article
VII
Amendments
---------------------------------- 16
Article
VIII
Effective Dates
--------------------------------16
Expense
-Guidelines ----------------------------------------------- 16
THE
INTERNATIONAL ASSOCIATION OF LIONS CLUBS CONSTITUTION AND BY-LAWS OF DISTRICT
5M-13
ARTICLE
I -
NAME
Section
I
This
organization shall be known as District No. 5M-13 of the International
Association of Lions Clubs (hereinafter referred to as “Lions
International”).
Section II
The
boundaries of District 5M-13 is as follows:
All
of Manitoba West of a line drawn by Hwy #75 to the
Perimeter Hwy
#101 East around Hwy #101 North to
Hwy #9 and Hwy #8 and North to Churchill.
Section
III
Wherever the male gender or pronoun appears in this Constitution and by-laws, it
shall be interpreted to mean both male and female persons.
ARTICLE
II - OBJECTS
Section
I
To
provide an administrative structure with which to advance the purpose and
objects of Lionism in this District.
Section
II
The
reference herein to “5M” or to “District 5M” or to “Multiple District
5M” shall mean and refer to Multiple District 5M and the reference herein to
the “5M Constitution” or to “District 5M Constitution” shall mean and
refer to the Constitution and By-laws of Multiple District 5M as are now and may
hereafter be valid and binding upon the Lions Clubs in District 5M-13.
Section
III
The
reference herein to “fiscal year” shall mean and refer to the 12 calendar
month period extending from the 1st day of July in a year to the 30th
day of June in the following year.
ARTICLE
III - MEMBERSHIP
Section
I
The
members of District 5M - 13 shall be all Lions Clubs in this District chartered
by and in good standing with Lions International.
ARTICLE
1V – DISTRICT ORGANIZATION
Section
1 – Cabinet and Officers
A
The District shall have a District Cabinet composed of the
District Governor, the Vise district Governor, the Zone Chairman, a Cabinet
Secretary-Treasurer and Committee Chairmen as required, except those as
appointed by the Constitutions of the standing committees and such other
members as the District Governor may, in any year, appoint to Cabinet.
B
The members of the
District Cabinet shall be the District Cabinet Officers. Each such Cabinet
Officer shall be a member in good standing of a Lions club in the district.
C
Each of the District Cabinet Officers shall have the right to
discuss and participate in the activities of the Cabinet including voting
privileges. In the event of a tie, the District Governor shall have a casting
vote to resolve the question.
D
Not withstanding any provisions to the contrary contained in the
Multiple District 5M Constitution, the District Governor and the Vice District
Governor shall be elected at the annual convention of the District.
They shall take office immediately upon the adjournment of the Lions
International Convention held next succeeding election and shall serve until
the adjournment of the next following Lions International convention.
E
Prior to the beginning of his term of office, the district
Governor shall appoint a Cabinet Secretary-Treasurer and one Zone Chairman for
each Zone, all of whom, together with other such Cabinet Members as he may (by
then) have appointed, shall take office upon the commencement of his term of
office and shall until the adjournment of the Second Lions International
Convention held next following the election of the District Governor making
the appointment.
F
Any vacancy in any District Office, except that of District
Governor, shall be filled by appointment of the District Governor for the
unexplored term thereof.
G
In the event of a vacancy in the office of District Governor,
the Vice District Governor shall perform the duties of, and have the same
authority as, the District Governor (until such said vacancy is filled by the
International board of Directors for the remainder of the term as provided for
in Lions International Constitution and By-laws).
H
If any Zone Chairman shall cease to be a member of a club in the
Zone to which he was appointed, his term of office shall thereupon cease and
the district Governor shall appoint a successor to fill said office.
I
No salary shall be paid to any officer of the district.
J
In the event of a vacancy in the office of Vice District
Governor, The district Governor and the Cabinet shall at a Cabinet Meeting or
a special meeting appoint a qualified member to fill the remainder of the
term. The appointed Vise District Governor shall stand for election for the
office of District Governor, along with any other endorsed member, In any
event the said Vice District Governor shall complete the term.
K
No incumbent District Governor elected or appointed and serving
a full term, may stand for election or be appointed to succeed himself or
herself in the same District, single, transitional, or provisional. But he or
she can only be elected to a second term under unusual circumstances and with
the approval of the International Board of Directors. Now If you move from one
District to another you may stand for election in that district.
L
The immediate Past District Governor shall become responsible
for the position of U.S.A./Canada
Leadership Forum
M
Combined position of Protocol, Lion Tamer, and Sergeant at Arms.
MERLO TEAM consists Membership Chair, Extension Chair, Retention Chair,
Leadership Chair and Orientation Chair. Suggested Chair of MERLO TEAM to be
the Vise district governor.
Section
II - District Cabinet Meetings
A
Regular: - A regular meeting of the Cabinet shall be held in
each quarter of the fiscal year, with the first meeting to be held within
sixty (60) days after the adjournment of the preceding Lions International
Convention. Ten (10) days
written notice of meetings setting forth a date, time and place as determined
by the District Governor shall be mailed or delivered to each member of the
Cabinet by the Cabinet Secretary-Treasurer or by a Cabinet member on his
behalf
B
Special:- Special meetings of the Cabinet may be called by the
District Governor at his discretion, and shall be called upon
written request made to the District Governor or the Cabinet
Secretary-Treasurer by a majority of the members of the Cabinet.
No fewer than five (5) nor more than ten (10) days written or
telegraphic notice of special meetings, setting forth the purposes thereof and
a date, time and place determined by the District Governor, shall be given to
each member by the
Cabinet Secretary-Treasurer or by a Cabinet member on his behalf.
C
Quorum - The attendance of a majority of the Cabinet Members at
any meeting shall constitute a quorum for all purposes
Section
III Zones
A
The District Governor shall divide the District into Zones
composed of four (4) to eight (8) Clubs, giving due regard to the geographical
location of the Clubs. All such
Zones shall be subject to change by the District Governor when, in his sole
discretion, he shall deem a change to be necessary in the interest of the
District.
Section IV
- District Committees
A
District Governors Advisory Committee - In each Zone, the Zone
Chairman and the Presidents and Secretaries of the Lions Clubs in the Zone
shall compose a District Governors Advisory Committee, with the Zone Chairman
as Chairman thereof. At a date,
time and place determined by the Zone Chairman, this Committee shall hold a
total of not less than three (3) meetings
in a fiscal year, with the first meeting being called in the month of
September, a second meeting in the month of November, and a third meeting in
the months of April or May in each fiscal year.
Written notice of all Zone meetings shall
be sent to the President and Secretary of each Lions Club in the Zone.
B
District Governors Honorary Committee - The District Governor
may appoint a District Governor’s Honorary Committee composed of Past
District Governors of Lions International who are members in good standing of
Clubs located within the District. A
Chairman of the Honorary Committee may be appointed by the District Governor,
but failing such appointment, the District Governor shall act as Chairman.
The Honorary Committee shall meet at such times and at such places as
may be determined by the District Governor.
C
Constitution and
By-laws Committee - The Past Governors Association of District 5M-13 shall be
the Districts Constitution and
By-laws Committee. They shall
maintain the various Constitutions of the District and present the changes to
the membership as required by this Constitution, Lions International, Multiple
5M and any other changes as presented. All
changes to be presented to the District Cabinet at the second Cabinet meeting
each year for their recommendation, and the Lions members as set out in
Article VIII in this Constitution. The
District and Multiple 5M Constitution Committee shall be the Immediate Past
District Governor or other Past District Governor as provided by the
Constitution Committee.
ARTICLE V - FINANCES
Section I
A
To provide revenue to pay and satisfy the expenses and other
commitments of the District including its commitment to the
Multiple District Administration Fund, the International Activities
Fund, the Campaign Fund and the Multiple District Geographical Area Assistance
Fund as provided in Section I of article V of the Multiple 5M Constitution,
the Cabinet Secretary Treasurer
shall levy upon every Club in the District, an annual per member dues equal in
amount to that which is now
approved by the Lions Clubs of 5M for purpose of levy as set out in said
Section I of article V of the 5M Constitution,
or equal in amount to that which may at any time hereafter be validly
approved for purpose of levy by the Lions Clubs of 5M, meeting in convention
in accordance with the Multiple 5M Convention.
B
The annual per member dues shall be collected by the Cabinet
Secretary-Treasurer from each Club in two equal payments,
on the 15th days of July and January in each fiscal year
with billings to be based upon the total membership of each Club as of the 1st
days of July and January respectfully
C
The annual per member dues shall be in lieu of the annual per
member dues required to be paid by each Club pursuant to
Section I of Article V of the 5M Constitution, but the Cabinet
Secretary-Treasurer shall use and distribute the same in
accordance with the provisions of the Multiple 5M Constitution relating
thereto.
D
Adjustments to the dues necessary for the Administration of the
District shall be made by the District Cabinet at the first
Cabinet Meeting at the start of each fiscal year, if required
E
$.50 to be paid by each member in the District, to be set aside
in a separate fund to be known as the annual District Convention Fund.
Expenditures from this Fund to be used to defray necessary expense
incurred by the Host Club holding the Annual District Convention.
F
The District Newsletter costs will be provided for as follows
a.
The Governor’s
Newsletter Allowance from Lions International.
b.
The Governor’s Newsletter Allowance from District 5M-13.
c.
The sale of advertising.
d.
Additional dues of $2.50 per year, per member to be known as the
District Newsletter Fund
G
The District Governors Assistance Fund shall be levied at $5.00
per capita per Club annual. These
funds shall reimburse the District
Governor’s and vise district
Governor’s expenses for amounts over and above the Lions International Rules
of Audit
A three member
committee appointed by the Cabinet, shall consist of the two Immediate Past
District Governors and one
other Cabinet member will administer this fund.
This committee shall review submitted expenses and render payments.
Section
II
New
and reorganized clubs shall not be required to pay any annual per member dues
for the semi-annual period in which their establishment or reorganization
occurs.
Section
III
Expenses
of the District Governor to attend the International Convention shall be
considered a District administrative expense.
Reimbursement for such expenses shall be paid up to the amount outlined
in the Rules of Audit of Lions International.
Section
IV
The
District Governor and his Cabinet shall not incur obligations in any fiscal year
which will affect an unbalanced budget or deficit in said fiscal year.
Section
V
The
Cabinet Secretary-Treasurer shall be bonded in such amount and with such surety
company as shall be approved by the District Cabinet, and or such blanket bond
as provided by Multiple 5M and the cost shall be an administrative expense.
Section
VI
The
District Governor shall appoint a Past District Governor to provide for an
annual or more frequent audit of the books and accounts of the Cabinet
Secretary-Treasurer, and a statement of the financial condition of the District
in each fiscal year, shall be
prepared by a Chartered Accountant or a Certified General Accountant under the
direction of the appointed Past District
Governor, and sent to Lions International and Multiple 5M District Office within
sixty (60) days after the close of the
fiscal year. Such statement also
shall be made available to each Club in the District.
Reasonable expense of retaining an accountant to carry out this audit
shall be an expense of the current District Cabinet.
Section
VII
Except
as provided in Article VII hereof, the obligation or liability of a Lions Club
to provide revenue to pay and satisfy the expenses and other commitments of the
District as mentioned in Section I hereof, shall be limited to payment of the
annual per member dues, more
particularly described in Section I hereof, provided however that nothing herein
contained shall inhibit, prohibit or
in any way restrict any Lions Club from making any voluntary payment or
contributing on a voluntary basis,
any funds to pay or satisfy expenses and/or other commitments of the District or
to further any of the purposes or objects of the District or to otherwise
financially support the objects and principles of Lionism nor shall anything
herein contained inhibit, prohibit
or in any way restrict any Lion, any Lion Cabinet member or other person, firm
or corporation from making a request
to a Lions Club in the District to make any such voluntary payment , voluntary
contribution or to otherwise
financially support objects and principles of Lionism.
ARTICLE
VI - DISTRICT CONVENTION
Section
I
An
Annual Convention of the District shall be held in each year during the months
of January or February, at a place selected by a previous annual convention of
the District and at a date and time fixed by the District Governor.
A meeting of the certified delegates of the District in attendance at the
Annual Convention of the Multiple District of which this District shall be a
part may constitute the annual convention of the District.
Section
II
The
District Governor shall receive invitations in writing from “Lions Clubs”
desiring to entertain the annual convention.
All invitations shall set forth such information as the District Governor
shall from time to time require and shall be delivered to him not later than
thirty (30) days prior to convening date of the convention at which they are to
be voted on. Procedure to be
followed in investigation of bids and in presentation of the same to
conventions, as well as action to be taken by a convention in the event no bids
are acceptable to, or received by the District Governor, shall be determined by
the District Governor.
Section
III
The
Officers of the District Cabinet shall govern the Annual District Convention.
Section
IV
A
Convention Sergeant-at-Arms, Committee Chairman for the Credentials,
Resolutions, Elections, Constitutions and by-laws, and Rules Committees as shall
be appointed by the District Governor.
Section
V
Each
chartered Club in good standing in Lions International and the District shall be
represented by one or more delegates at the annual District Convention and shall
be entitled in each such convention to one (1) voting delegate and one alternate
for each ten (10) members, or major fraction thereof, of said Club as shown by
the District records on the first day of the month
last preceding that month during which the convention is held or as the
District Governor may from time to time direct.
The major fraction referred to in this section shall be five (5) or more
members. All Past District Governors
residing within the constitutional
boundaries of District 5M-13, who are members of a Lions Club in said District,
shall have full delegate status independent off the club quotas.
Each certified delegate present in person may cast one (1) vote only for
each office to be filled by, and one (1) vote only on each issue to be voted on
by the members of said convention. Unless
otherwise specified herein, the affirmative vote of a majority of the delegates
voting on any question shall be the act of the convention.
Section
VI
The attendance
in person of a majority of the delegates registered at a convention shall
constitute a quorum at any session of the convention.
Section
VII
The
District Governor shall retain and have power to change at any time, for good
reason, the convention site chosen at a Previous District Convention, and
neither the District Governor nor the District, nor any member of the District
Cabinet, shall incur any liability thereby to any club, or club member in the
District.
Section
VIII
Within
sixty (60) days after the close of the Convention an official report of the
Convention proceedings shall be mailed to Lions International and made available
to each Club in the District by the Cabinet Secretary-Treasurer.
ARTICLE
VII - DISTRICT CONVENTION FUND
Section
I
The
Lions Club Hosting the Convention and as approved by the District Governor,
shall charge a hospitality fee set at such amount as may be necessary or
desirable to pay, satisfy and settle all costs, charges and expenses incurred or
likely to be incurred by the Host Club or by the District in organizing ,
prompting and operating the District Convention, and in addition
each Lion attending the Convention, shall be assessed the sum of $1.00
which shall be included in and form part of the registration and hospitality fee
charged by the Host Club and which shall be paid over to the District at the
time and in the manner mentioned in Section II hereof.
Section
II
A
If a profit is realized from the promoting, organization or
operation of the District Convention, such profit shall be shared
by and between the Host Club and the District, with the Host Club
receiving 60% of such profit and the District receiving the remaining 40%.
The District’s share of the profits from the Mid-Winter Convention
shall be put into a District Convention
Fund to reduce the price of the hospitality books at the next Convention.
B
Be it resolved that 1998 Mid-Winter Convention be the last
convention that a $1.00 per member assessment for the District be charged for
the Disaster Fund.
C
The Fund, which shall be known as the Convention Disaster
Fund, shall be placed in the control and under the direction of
a Board of Trustees comprising of three (3) Past District Governors,
whose duty it shall be to administer the Fund in accordance with the objective
and intent thereof as herein expressed.
D
The Trustees shall be appointed by the District Governor, one
Past District Governor shall be appointed
for a term of two (2) years and the remaining appointee shall be
appointed for a term of one (1) year, the intention being that in each year
thereafter the District Governor shall appoint one Past District Governor to
the Board of Trustees for a term of three (3) years.
In the event one of the trustees is unable to complete a term, the
District Governor shall appoint a successor Past District Governor to serve
for the unexpired term.
E
The Lions Club hosting the District Convention shall be solely
responsible or liable for all losses suffered from organizing, promoting or
operating a District Convention, except to the extent that funds are available
from the District for that purpose as herein before mentioned.
Section
III
The Host
Club responsible for the promotion, organization and operation of a District
Convention shall, within a period of sixty (60) days after the completion
thereof, prepare or cause to be prepared and submitted to the District Governor,
a Financial Report off the Convention , including details of all income or other
funds received and all expenses or disbursement made, and at the time of such
accounting, the Host Club shall pay to the District, the Districts share of any
profit which may have been made or realized from the promotion, organization, or
operation of the District Convention.
Section
IV
The
District Governor shall cause a copy of the Financial Statements submitted to
him by the Host Club to be made available to each Lions Club in the District,
within a reasonable period off time following the District Governor’s receipt
of the financial statement. If
required, the District Governor may ask the Host Club for an audited statement.
Section
V
Raffle
tickets shall not be sold at any official function at the Annual District
Convention without the written approval from the Convention Committee.
ARTICLE
VIII - AMENDMENTS
Section
I
This
Constitution may be amended only at a District Convention by resolution reported
by the Convention Committee on Constitution and By-laws and adopted by the
affirmative vote of two-thirds off the registered delegates present.
Section
II
No
amendment shall be so reported or voted upon unless the same shall have been
furnished in writing to each Club not less than thirty (30) days prior to the
convening date of the Annual District Convention such notice the same will be
voted upon at said Convention.
Section
III
Each
amendment shall take effect at the close of the Convention at which adopted,
unless otherwise specified in the amendment.
Section
IV
Any
proposed amendment of the Constitution and By-laws submitted to the Convention
may be further amended by the delegates present and entitled to vote at the
Convention, provided the further amendment does not materially change the nature
and scope of the original amendment proposed to the Convention.
In the event of any dispute arising, as to whether or not, the further
amendment materially changes the nature and scope of the original amendment
proposed to the Convention, the decision of the District Governor shall be final
and binding upon the Convention.
BY-LAWS
ARTICLE
I - DISTRICT NOMINATIONS AND ELECTIONS
Section I
The District
Governor shall appoint, by written notification received at least sixty (60)
days prior to the District Convention, a nominating committee of three (3)
members, each of who shall be a member in good standing of a different Lions
Club in good standing of the District, and shall not at the time of their
appointment hold any District or International Office.
The names and addresses of Lions so appointed shall be sent to all the
Clubs in the District at least thirty (30) days prior to the convening day of
the District Convention.
Section
II
Any
member of a Club in the District seeking the office of District Governor, and/or
Vice District Governor shall file his intention to so run in writing with the
Nominating Committee prior to the day of it’s report to the Convention, and
furnish therewith evidence of his compliance with the qualifications for said
office set out in the International Constitution and By-laws.
The Nominating Committee shall place in nomination at the District
Convention the names of all candidates so qualified.
If none are so received and/or so qualified, then, but then only,
nominations for the office may be made from the floor.
Each candidate shall be allowed one nominating speech of no more than
five minutes duration, and one seconding speech of no more than three minutes
duration. The District Governor’s
election shall be conducted by secret written ballot, with the District Governor
candidate required to secure a simple majority of votes cast by the delegates
and voted in order to be elected.
Section
III
The
election shall be by secret written ballot, unless there shall be only one
nominee, in which a voice vote may be taken.
The candidate receiving the largest number of votes cast shall be
declared elected. In case of a tie
on any ballot, balloting shall continue on the tied candidates until one is
elected.
Section
IV
In
the event of a vacancy in the office of District Governor, the same shall be
filled in accordance with the provisions of the International Constitution.
The remaining Cabinet Officers and members of the District Governor’s
Honorary Committee shall convene at a date, time, and place called and
determined by the Immediate Past District Governor to pick a replacement for
recommendation to the International Board of Directors.
Section
V
The
District Governor shall cause an election for Directors to the “Lions
Foundation of Manitoba and Northwestern
Ontario
Inc.” and the “Lions Eye Bank of
Manitoba
and
Northwestern Ontario
” at each Mid-Winter Convention as follows:
A
District 5M-13 shall have three (3) Directors on the Lions
Foundation of Manitoba and Northwester Ontario Board and the Lions Eye Bank of
Manitoba
and Northwester Ontario Board, each for a three (3) year term.
No Director may serve more than two (2) elected terms.
B
District 5m-13 will be divided into three (3) areas, Directors
to be elected at each Mid-Winter from the respective area as required.
C
The Boundaries for
5M-13 are as follows
a)
Area Number One – From the Western Border to the Eastern Border
and all that area North of P.T.H. #5 and P.T.H. #68 including all those Clubs
on P.T.H. #5 and #68.
b)
Area Number Two – From the Western Border to the Eastern Border
and all that area between P.T.H #1 and P.T.H. #5 and #68 but not including and
clubs on these highways.
c)
Area Number Three- From the Western Border to the Eastern Border
and all that area between P.T.H. #1, South to the
U.S.A.
border including Clubs on these highways.
D
Rotation of election will be as listed hereafter:
d)
Area Number One – elect a Director in 2003 for three (3) years
e)
Area number Two - elect a Director in 2004 for three (3) years
f)
Area Number Three - elect a Director in 2005 for three(3) years.
g)
Then Rotate to area Number One in 2003 etc..
ARTICLE II
- DUTIES
Section I - District Governor
The District
Governor shall act under the general supervision of the International Board of
Directors as the representative of Lions International in this District and
shall have general supervision over all Lions Clubs therein.
In addition he shall:
A
Further the purpose and objects of Lions International; promote
the knowledge of Lions and Lions activities through a Newsletter to each Lion
member in District 5M-13. This
Newsletter is to be known as the “District 5M13 Lion” and to have no less
than ten (10) issues per year;
B
Supervise organization of new Lions Clubs;
C
Promote cordial relations among the Chartered Lions Clubs;
D
Preside over all Cabinet, Convention, and other District
meetings;
E
Endeavor to visit each Club at least once during his term of
office;
F
Exercise such supervision and authority over Cabinet officers
and District Committee appointees as is provided in this Constitution,
including, but not by way of limitation, the following:
a)
Supervise the collection of all annual per member dues by the
Cabinet Secretary-treasurer, designate a depository(s) for
said funds and authorize the payment there from all legitimate expenses
or commitments pertaining to the administration of the affairs of the
District;
b)
Secure, set the amount of and approve the surety company issuing
the surety bond for the Cabinet Secretary-Treasurer;
c)
Secure, semi-annually or more frequently, District financial
reports from the Cabinet Secretary- Treasurer;
d)
Provide for an annual or more frequent audit of the books and
accounts of the Cabinet Secretary-Treasurer and set up a definite schedule of
dates, times, and places of Cabinet meetings to be held during the fiscal
year;
e)
Submit a current itemized statement of total District receipts
and expenditures to the annual District Convention;
f)
Submit such other reports and perform such other duties as may
be required by the international Board of Directors;
g)
Deliver forthwith, within ninety (90) days following the
termination of his term of office, all District accounts, funds, and records
to his successor in office. Deliver
an audited Financial Statement concerning the financial state of the District
during his term of office.
Section II
- Vice District Governor
Under the
supervision and direction of the District Governor, the Vice District Governor
shall:
A
Further the purpose and objects of Lions International.
B
The Vice District Governor shall become familiar with the duties
of the District Governor so in the event of a vacancy in the office of
District Governor, the Vice District Governor will be prepared to assume the
duties and responsibilities of said office in accordance with Article V,
Section I, item “G” of this Constitution.
C
Perform such administrative duties as may be assigned by the
District Governor.
D
Also perform such other functions and duties as may be required
by the District Cabinet.
Section
III - Cabinet Secretary-Treasurer
Under
the supervision and direction of the District Governor, the Cabinet
Secretary-Treasurer shall:
A
Keep an accurate record of the proceedings of all meetings of
the Cabinet, and within fifteen (15) days after each meeting forward copies of
the same to all members of the Cabinet, and the office of Lions International;
B
Take and keep minutes of the District Convention and furnish
copies of the same to Lions International, the District Governor , and the
Secretary of each Club in the District;
C
Assist the District Governor and the Cabinet in conducting the
business of the District and perform such other duties as are specified or
implied in this Constitution and By-laws or as may be assigned to him from
time to time by the District Governor or the Cabinet;
D
Sign all notices and documents issued by the District;
E
Make an annual report to the Cabinet at its meeting immediately
preceding the annual District Convention , and such other reports at such
other times as the District Governor or Cabinet may require;
F
. Collect and
receipt for all per capita dues levied hereunder on members and Clubs in the
District, deposit the same in such bank or banks as the District Governor
shall determine and disburse the same by order of the District Governor;
G
. Remit and pay over
to the Multiple District Council Treasurer, the Multiple District Convention
Fund per capita dues, if any, collected in the District, and secure a proper
receipt therefore;
H
Keep accurate books and records of account, and minutes of all
Cabinet and District meetings and permit inspection of the same by the
District Governor, any Cabinet member, and any Club (or any authorized agent
of any of them) at any reasonable time for any proper purpose.
Under the direction of the District Governor or the Cabinet, he shall
furnish any such books and records as requested to any auditor appointed by
the District Governor;
I
Secure bond for the faithful performance of his duties in such
sum and with such sureties as may be required by the District Governor.
Section
IV - Zone Chairmen
Under the control and supervision of the District Governor, the Zone Chairman
shall:
A
Make a report of each District Governor’s Advisory Committee
meeting and send copies within five (5) days thereafter to Lions International
and to the District Governor;
B
Endeavor to have every Club within his Zone operating under a
duly adopted Club Constitution and By-laws;
C
Arrange regularly scheduled zone meetings;
D
Encourage inter-club meetings and social activities;
E
Promote attendance at charter nights for newly organized clubs
F
Promote representation at International and District Conventions
by at least the full quota of delegates to which clubs in his zone are
entitled.
In the event the Zone Chairman for any reason cannot or, in the judgment of the
District Governor, does not perform the duties of his office, or in the event
the office is for any reason vacated, the District Governor shall appoint a
successor to serve for the unexpired term.
Section
VI - District Governor’s Cabinet
The
District Governor shall:
A
Assist the Zone Chairmen in the performance of his duties and in
the formulation of administrative plans and policies affecting the welfare of
Lionism within the District;
B
Serve in an advisory and administrative capacity;
C
Receive, from the Zone Chairmen, reports and recommendations
which concern the Clubs and Zones.
Section
VII - District Governor’s Advisory
Committee
It
shall assist the Zone Chairman in an advisory capacity; procedure
recommendations affecting the welfare of Lionism and the Clubs in the Zone, and
relay the same through the Zone Chairman to the District Governor and his
Cabinet.
Section VIII
- District Governor’s Honorary Committee
It
shall act under the direction of the District Governor in the promotion of
Lionism throughout the District.
Section
IX - Sergeant-At-Arms
The
Sergeant-at-Arms shall maintain order and decorum at the respective Conventions
and meetings and perform such other duties as are incident to his office under
Robert’s Rules of Order Newly Revised.
ARTICLE
III - COMMITTEES
Section
I
The
Credential Committee of the District Convention shall be composed of the Cabinet
Secretary-Treasurer as Chairman, and two other non-officers of the District
appointed by the District Governor. The
Credentials Committee shall have the powers and perform the duties set forth in
Robert’s Rules of Order Newly Revised.
Section
II
The
District Governor shall appoint, designate the Chairman of, and fill any
vacancies occurring in, the following District Convention Committees:
Resolutions, Elections, Nominating, Constitution and By-laws, Rules and
International Convention. Each
Region shall have at least one representative on each such committee.
These committees shall perform such duties as the
District
Governor shall designate.
ARTICLE
IV - RULES
FOR CONVENTION PROCEDURE
Section I
The District
Governor shall arrange the Order of Business for the District Convention, and
the same shall be the order of the day for all sessions.
Section II
Except
as otherwise specifically provided in this Constitution and By-laws, or in the
Rules of Procedure adopted for a meeting, all questions of order and Procedure
in any District meeting or convention, any meeting of the District Cabinet,
Zone, or Club or any group or committee of any one of them shall be determined
by Robert’s Rules of Order Newly Revised.
ARTICLE
V - NOMINATION AND ENDORSEMENT INTERNATIONAL DIRECTOR AND
THIRD VICE-PRESIDENT NOMINEES
Section
I
Subject to the
provisions of the International Constitution and By-laws, any member of a Lions
Club in the District seeking endorsement of a District Convention as a candidate
for the office of International Director or Third Vice-President shall:
A
Deliver (by mail or in person) written notice of intention to
seek such endorsement to the District Governor and, if this District is a
Sub-District of a Multiple District, to the Multiple District Council
Secretary, by January just prior to the convening date of the respective
convention at which such questions of endorsement is to be voted on.
B
Deliver with said Notice of Intention evidence of fulfillment of
the qualifications for such offices set forth in the International
Constitution and By-laws.
Section
II
Each
Notice of Intention so delivered shall be transmitted forthwith by the District
Governor to the Nominating Committee of the respective convention, which shall
review and perfect the same by obtaining from each prospective candidate any
additional evidence of such intention and qualifications as may be necessary
under the International Constitution and By-laws, and shall place in nomination
at the respective Convention the name of each such prospective candidate who has
fulfilled said procedural and constitutional requirements.
Section
III
Each
such nominee for endorsement shall be allowed one nominating speech of no more
than five(5) minutes duration.
Section
IV
The
vote on the question of endorsement shall be by secret written ballot, unless
there shall be only one nominee seeking the same, in which event a voice vote
may be taken. The nominee receiving
a majority of the votes cast shall be declared endorsed (elected) as the
candidate of the Convention of the District.
In the event of a tie vote, of failure of one nominee to receive the
required majority, on any ballot, balloting shall continue with respect to the
two nominees only who received the largest number of votes on the previous
ballot until one receives the required majority of the votes cast.
Section
V
Certification
of Endorsement by the respective convention shall be made in writing to the
International Office by the District Official designated, and in accordance with
the requirements therefore set forth, in the International constitution and
by-laws.
Section
VI
No
endorsement on any candidacy of any member of a Lions Club in this District
shall be valid unless and until the provision of this article have been met.
ARTICLE
VI - FISCAL YEAR
Section
I
The
fiscal year of this District shall be from July 1st to June 30th
ARTICLE VII -
AMENDMENTS
Section
I
These by-laws
may be amended only at a District Convention, by resolution reported by the
Convention committee on Constitution and by-laws and adopted by an affirmative
vote of two thirds of the registered delegates.
Section
II
No
amendment shall be so reported or voted upon unless the same shall have been
furnished in writing to each Club no less than thirty (30) days prior to the
convening date of the Annual Convention with notice that the same will be voted
upon at said Convention.
Section
III
Each amendment shall take effect at the close of the Convention at which
adopted unless otherwise specified in the amendment.
ARTICLE VII - EFFECTIVE DATES
This
Constitution and by-laws shall take effect when adopted by the District
Convention at which the same is adopted by the affirmative vote of a majority of
the votes cast.
Original dated July 1, 1981
Revised,
District Convention at Flin Flon, February 6, 1987 ...
Revised,
District Convention at Dauphin,
February 27, 1988
...
Revised,
District Convention at
Brandon
,
February 11, 1989
...
Revised,
District Convention at
Swan
River
, February 1992 ...
Revised,
District Convention at Flin Flon,
February 12, 1994
...
Revised,
District Convention at
Brandon
,
February 8, 1997
...
Revised,
District Convention at Dauphin,
February 20, 1998
...
Revised,
District Convention at
Swan
River
,
February 13, 1999
Revised,
District Convention , February, 2000
Revised,
District Convention at Flin Flon, February, 2003
GOVERNOR AND
CABINET MEMBERS EXPENSE GUIDELINES
All
expenses mentioned here after shall be guided by the current rules of audit as
set down by Lions International,
Re: rooms, meals, and travel.
1
Governor Elect training in March (paid by 5M council).
2
Governor Elect school, International Convention (paid by
International).
3
Leader Dog and International Headquarters visit (Leader Dog pays
part) District remainder (Governor only).
4
5M Council meetings, three, one being at Multiple Convention
(paid by Lions International).
5
5M13 Cabinet Meetings, four, one being Sub-District Convention
(paid by Lions International).
6
Governor Elect, 5M Convention and Council Meeting (paid by
District).
7
All club visits, once, also 25th and 50th
Anniversary Nights, 2 Charter Nights (paid by International).
8
Lioness and Leo Charter Nights (paid by District).
9
Canada/U.S.A. Forum, paid by District, (Governor only) (not
include registration).
10
International Convention at end of Governor’s year (paid by
District) note: In the event International is outside North America, the
District should consider a fund in advance.
(Not include registration).
11
District Officers School (paid by International).
12
Governor must claim newsletter allowance and postage from
International and return to the District, also a stationary allowance.
13
Governor allowed to spend up to $100.00 on any single item
without prior budget approval. Any
amounts of unbudgeted items in excess of the afore-mentioned must be approved
by the Cabinet.
14
Cabinet member’s expense paid by the District up to the amount
approved in the budget (not to include Mid-Winter or Multiple Convention
registrations). Consideration to be given as some clubs do help pay their
delegates expenses to conventions.
15
Zone Chairmen, four Cabinet Meetings a year (two being as in
above at conventions).
16
Zone Chairmen, three zone meetings a year.
Zone Chairmen visit each club in their zone once a year.
17
Charter Nights, Anniversary Nights, and other special visits
would have to be considered by the Cabinet above the budgeted amount.
18
Lions that serve their District must put some of their own
expenses into the work and expansion of Lionism.
19
Every effort must be made by each year’s Cabinet to stay
within the guidelines they set down in their budget.